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Key Information

Company Documents
Financial Information
Privacy Notice

Lincolnshire Gateway Academies Trust

has 5 Members in accordance with the Articles of Association.

The Board of Trustees

is constituted as below in accordance with the Articles of Association:

8 Trustees.

The Executive Team

is led by the Chief Executive Officer. The Executive Team may deploy staff to support its work. As needed, the Executive Team call on the services of their external business partners.

The Centre

describes the Executive Team with its staff and the Board of Trustees.

Constituent Academies

are part of the organisation and may have representation on the Board. They are 'owned' by the Trust and accountable to the Centre.

Responsibilities and Functions of the Board

Lincolnshire Gateway Academies Trust is a company limited by guarantee established to fulfil its objects of association, which make explicit reference to the maintaining, managing and developing of its constituent academies.

Lincolnshire Gateway Academies Trust is regulated by its Articles of Association, the Master Funding Agreement and the Supplemental Funding Agreements related to the organisation's constituent academies. In addition, Lincolnshire Gateway Academies Trust is bound by the statutory and regulatory guidance set out in the Academies Financial Handbook.

The Board of Trustees is responsible for:

  • ensuring the quality of educational provision and outcomes
  • keeping under review the performance of each constituent academy
  • managing the Trust's finances and property
  • ensuring compliance with charity and company law
  • ensuring compliance with the Articles of Association, the Funding Agreement and the statutory and regulatory guidance set out in the Academies Financial Handbook
  • employing staff

Key Functions of the Board are to:

  • Develop and keep under review the strategic vision of the Trust
  • Consider and incorporate new constituent academies
  • Appoint and set the pay and conditions of service of a clerk to the Board of Trustees who also acts as Secretary to the Members of the Trust
  • Establish a structure and terms of reference for committees of the Board and the Local Governing Bodies
  • Develop and keep under review the annual business plan for the Trust
  • Appoint a Chief Executive Officer and determine his/her remuneration in the light of performance and national benchmarks
  • Respond to any enquiries made by the external auditor, appointed by the Members
  • Put in place such internal audit measures as are necessary to assure internal control in accordance with the requirements of the Education and Skills Funding Agency
  • Devolve funding to constituent academies
  • Act as the admission authority on behalf of the constituent academies
  • Monitor and collect reports of the income and expenditure of the constituent academies
  • Produce collated Trust-wide accounts and compile the annual report in accordance with the Articles of Association
  • Act as the point of purchase for all goods and service across the whole organisation
  • Manage the estate that is leased to or owned by the Trust
  • Develop and implement a Trust-wide ICT strategy
  • Through managing the Principals of each constituent academy, hold managers and Governors to account for the quality of educational provision and educational outcomes of children and young people
  • Recruit, employ (and dismiss where necessary) staff
  • Develop and publish Trust-wide policies (eg admissions, complaints, exclusions, pay and performance, health and safety)
  • Monitor and ensure the publication of local procedures for constituent academies (eg financial, self-evaluation, development planning, purchasing, admissions, exclusions, etc)
  • Establish independent committees for any admissions or exclusions appeals across all constituent academies
  • Keep under review the effectiveness of the work of the Trust.


Why do we collect and use pupil information?

We collect and use pupil information under the submission of the school census returns, including a set of named pupil records, is a statutory requirement on schools under Section 537A of the Education Act 1996.

Putting the school census on a statutory basis:

  • means that schools do not need to obtain parental or pupil consent to the provision of information
  • ensures schools are protected from any legal challenge that they are breaching a duty of confidence to pupils
  • helps to ensure that returns are completed by schools

And includes a basis from Article 6, and one from Article 9 where data processed is special category data from the GDPR-from 25 May 2018.

We use the pupil data:

  • to support pupil learning
  • to monitor and report on pupil progress
  • to provide appropriate pastoral care
  • to assess the quality of our services
  • to comply with the law regarding data sharing.

The categories of pupil information that we collect, hold and share include:

  • Personal information (such as name, unique pupil number and address)
  • Characteristics (such as ethnicity, language, nationality, country of birth and free school meal eligibility)
  • Attendance information (such as sessions attended, number of absences and absence reasons)
  • Assessment information (such as EYFSP, KS1, KS2, etc)
  • Parent contact information (such as name, address, mobile phone number and email address)
  • Behavioural record (awards, detentions and temporary or permanent exclusions)
  • Destination upon leaving.

Collecting pupil information

Whilst the majority of pupil information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain pupil information to us or if you have a choice in this.

Storing pupil data

We hold pupil data for

  • Local Authority: Current year + 6 years
  • Primary School: Retain whilst the child remains at the primary school and
  • Secondary School: Date of Birth of the pupil + 25 years

Who do we share pupil information with?

We routinely share pupil information with:

  • schools that the pupils attend after leaving us
  • our local authority
  • the Department for Education (DfE)
  • The Local Authority, under strict information sharing protocols and policies, may be required to share this information with other public sector partners such as other Local Authorities or local Children's Centre
  • Organisations that provide educational resources
  • Parental engagement service providers

Aged 14+ qualifications

For pupils enrolling for post 14 qualifications, the Learning Records Service will give us a pupil's Unique Learner Number (ULN) and may also give us details about the pupil's learning or qualifications.

The School Information (England) (Amendment) Regulations 2017

Certain local schools normally admit students at an age other than 11 or 16. All schools within travelling distance of such a school must provide names and addresses of students on roll to the Local Education Authority of all those students eligible to transfer. This information is then used to let parents know that such a school is accepting applications.

Why we share pupil information

We do not share information about our pupils with anyone without consent unless the law and our policies allow us to do so.

We share pupils' data with the Department for Education (DfE) on a statutory basis. This data sharing underpins school funding and educational attainment policy and monitoring.

We are required to share information about our pupils with the (DfE) under regulation 5 of The Education (Information About Individual Pupils) (England) Regulations 2013.

Data collection requirements:

To find out more about the data collection requirements placed on us by the Department for Education (for example; via the school census) go to www.gov.uk/education/data-collection-and-censuses-for-schools.

Youth support services

What is different about pupils aged 13+?

Once our pupils reach the age of 13, we also pass pupil information to our local authority and/or provider of youth support services as they have responsibilities in relation to the education or training of 13-19 year olds under section 507B of the Education Act 1996.

This enables them to provide services as follows:

  • youth support services
  • careers advisers

A parent/guardian can request that only their child's name, address and date of birth is passed to their local authority or provider of youth support services by informing us. This right is transferred to the child/pupil once he/she reaches the age 16.

Our pupils aged 16+

We will also share certain information about pupils aged 16+ with our local authority and/or provider of youth support services as they have responsibilities in relation to the education or training of 13-19 year olds under section 507B of the Education Act 1996.

This enables them to provide services as follows:

  • post-16 education and training providers
  • youth support services
  • careers advisers

For more information about services for young people, please visit the local authority website.

The National Pupil Database (NPD)

The NPD is owned and managed by the Department for Education and contains information about pupils in schools in England. It provides invaluable evidence on educational performance to inform independent research, as well as studies commissioned by the Department. It is held in electronic format for statistical purposes. This information is securely collected from a range of sources including schools, local authorities and awarding bodies.

We are required by law, to provide information about our pupils to the DfE as part of statutory data collections such as the school census and early years census. Some of this information is then stored in the NPD. The law that allows this is the Education (Information About Individual Pupils) (England) Regulations 2013.

To find out more about the pupil information we share with the department, for the purpose of data collections, go to www.gov.uk/education/data-collection-and-censuses-for-schools.

To find out more about the NPD, go to www.gov.uk/government/publications/national-pupil-database-user-guide-and-supporting-information.

The department may share information about our pupils from the NPD with third parties who promote the education or well-being of children in England by:

  • conducting research or analysis
  • producing statistics
  • providing information, advice or guidance

The Department has robust processes in place to ensure the confidentiality of our data is maintained and there are stringent controls in place regarding access and use of the data. Decisions on whether DfE releases data to third parties are subject to a strict approval process and based on a detailed assessment of:

  • who is requesting the data
  • the purpose for which it is required
  • the level and sensitivity of data requested: and
  • the arrangements in place to store and handle the data

To be granted access to pupil information, organisations must comply with strict terms and conditions covering the confidentiality and handling of the data, security arrangements and retention and use of the data.

For more information about the department's data sharing process, please visit: www.gov.uk/data-protection-how-we-collect-and-share-research-data.

For information about which organisations the department has provided pupil information, (and for which project), please visit the following website: www.gov.uk/government/publications/national-pupil-database-requests-received.

To contact DfE: www.gov.uk/contact-dfe.

Data Controller

Lincolnshire Gateway Academies Trust serves as the Data Controller for all Lincolnshire Gateway Academies Trust Academies, please click here to contact us.